CFM 41: Forms And Uses Of Business Communications & Technology
English |
Spanish |
Worksheet |
Directions: If you master the following skills you have learned the lesson.
A.) Demonstrate how to produce letters, memos, and emails correctly for the workplace
Model Letter
Task: Write a letter to Dr. Strachan at Hempstead High School (using the format below) asking for cookie parties every month in every class. I will sign your worksheet when you finish.
Model Memo
Task: Write a memo to your CFM class that Mr. Kazanjian brought cookies. I will sign your worksheet when you finish.
B.) Explain how communications may differ based on different audiences
Understanding Communication: Adapting to Different Audiences
Effective communication is essential in our daily lives, whether we are speaking, writing, or using non-verbal cues. Understanding how to adapt your communication style based on your audience is crucial for conveying your message clearly and effectively. This procedural text will guide you through the steps of recognizing different audiences and tailoring your communication accordingly.
Step 1: Identify Your Audience
The first step in adapting your communication is to identify who your audience is. Different groups may include:
Step 2: Understand Audience Expectations
Each audience has specific expectations that influence how you should communicate. For instance:
Step 3: Choose Your Communication Style
Once you have identified your audience and understood their expectations, select a communication style that suits them. Consider the following styles:
Step 4: Utilize the Appropriate Medium
The medium you choose to communicate can also affect how your message is received. Different mediums may include:
Step 5: Revise and Seek Feedback
Before finalizing your communication, take the time to revise it. Ask for feedback from someone who understands your audience. This can help identify areas for improvement and ensure your message is appropriate.
By following these steps, you can effectively adapt your communication to various audiences, enhancing your ability to connect and convey your ideas successfully. Remember, good communication is not just about what you say but also about how you say it!
Effective communication is essential in our daily lives, whether we are speaking, writing, or using non-verbal cues. Understanding how to adapt your communication style based on your audience is crucial for conveying your message clearly and effectively. This procedural text will guide you through the steps of recognizing different audiences and tailoring your communication accordingly.
Step 1: Identify Your Audience
The first step in adapting your communication is to identify who your audience is. Different groups may include:
- Friends and Peers: Communication with friends is often informal. You can use slang, jokes, and a relaxed tone.
- Teachers and Educators: When addressing teachers, your language should be more formal and respectful. Use complete sentences and avoid slang.
- Professional Settings: In a workplace or job interview, it's important to be concise, use professional language, and maintain a respectful tone.
- General Public: When speaking or writing for a broad audience, ensure your language is clear and accessible to people with varying levels of understanding.
Step 2: Understand Audience Expectations
Each audience has specific expectations that influence how you should communicate. For instance:
- Age and Experience: Younger audiences may need simpler language and concepts, while older audiences may appreciate more complex ideas and vocabulary.
- Cultural Background: Different cultures may have unique communication styles. Be aware of these differences to avoid misunderstandings.
- Context: The context in which communication occurs (e.g., academic, social, or professional) can also dictate your choice of words and tone.
Step 3: Choose Your Communication Style
Once you have identified your audience and understood their expectations, select a communication style that suits them. Consider the following styles:
- Formal Language: Use this style when writing essays, reports, or formal emails. This includes complete sentences, standard grammar, and a professional tone.
- Informal Language: This style is appropriate for casual conversations or messages to friends. It may include colloquialisms and a friendly tone.
- Persuasive Language: When trying to convince an audience of your viewpoint, use strong arguments, emotional appeals, and credible evidence.
Step 4: Utilize the Appropriate Medium
The medium you choose to communicate can also affect how your message is received. Different mediums may include:
- Written Communication: This includes emails, reports, and social media posts. Ensure your writing is clear and appropriate for the audience.
- Verbal Communication: Presentations, speeches, and conversations require you to adjust your tone, volume, and body language according to your audience.
- Visual Communication: Use images, graphs, and videos to enhance your message. Ensure that visuals are relevant and suitable for the audience's understanding.
Step 5: Revise and Seek Feedback
Before finalizing your communication, take the time to revise it. Ask for feedback from someone who understands your audience. This can help identify areas for improvement and ensure your message is appropriate.
By following these steps, you can effectively adapt your communication to various audiences, enhancing your ability to connect and convey your ideas successfully. Remember, good communication is not just about what you say but also about how you say it!